Invoice-ready reservations, without the data gaps.
HostSync Reservation Invoicing helps hospitality operators prepare and manage fiscal invoicing workflows for reservations, using booking data, customer details and configurable mappings where supported.
Included in all HostSync plans · From €31.60/month excl. VAT
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Booking data arrives. Invoice data often does not.
Reservations arrive from multiple channels — Airbnb, Booking.com, direct bookings — but the fiscal information required to prepare a guest invoice is often incomplete, inconsistent or stored across separate systems. A guest name and stay date from an OTA are not the same as a company name, VAT number and billing address needed for a fiscal invoice.
This gap creates manual work. Teams pull reservation data from one system, verify fiscal details from another, and re-enter information into an invoicing tool — repeating the process for every reservation that requires a fiscal document. The risk of error increases with volume. Missing data only becomes visible when the invoice is already overdue.
HostSync Reservation Invoicing is designed to bring reservation data and fiscal invoice preparation into a connected workflow. Readiness checks help identify missing information before it becomes a problem. Mapping configuration reduces re-entry. Teams spend less time chasing data and more time confirming it is correct.
Invoice status and readiness, in one view.
All reservation invoicing activity across your portfolio — readiness status, missing data flags and invoice history — accessible from a single dashboard within HostSync.
Readiness indicator showing which reservations have complete fiscal data and which require attention
Mapping configuration status showing how reservation fields connect to invoice fields
Invoice history with status badges showing prepared, issued and pending records by property
From reservation data to invoice-ready workflow.
Reservation invoice readiness
HostSync checks connected reservations for the fiscal information required to prepare an invoice. Incomplete records are flagged so your team can resolve gaps before the invoice workflow begins.
Guest fiscal data collection
Collect company name, VAT registration number and billing address from guests where required. Fiscal details entered during check-in or booking can flow into the invoicing workflow where configured.
Mapping configuration
Configure how reservation fields map to invoice fields. Mapping supports consistent data flow from booking data to the fiscal invoice preparation workflow, reducing manual re-entry.
Invoice history
Review prepared and issued invoices from a single history view. Filter by property, date range or status to locate specific records. Invoice history supports both operational review and accounting reference.
Fiscal provider workflow support
Where a connected fiscal provider is configured, Reservation Invoicing can support the data handoff required to initiate or complete the invoice workflow. Provider availability and behaviour depend on your account setup.
Operational review dashboard
A dashboard view of reservation invoicing activity across your portfolio. Review pending, prepared and issued invoice statuses at a glance, with filters to focus on specific properties or date ranges.
From connected reservation to invoice workflow, in three steps.
Booking data is collected from connected reservations
Reservation Invoicing draws on booking data already present in your HostSync account — property details, stay dates and guest information where available from connected channels.
HostSync checks required fiscal and mapping information
The module reviews each reservation against configured fiscal requirements. Missing customer data, unmapped fields or incomplete billing details are surfaced so your team can act before preparing the invoice.
Teams review, prepare and manage invoice workflows
Once data is complete, your team can proceed through the invoice preparation workflow. Invoice history and status tracking keep the full picture accessible from a single dashboard view.
Reservation Invoicing works with the rest of HostSync.
Online Check-In
Guests can provide fiscal details — company name, VAT number and billing address — as part of the digital pre-arrival flow. This information can flow into the Reservation Invoicing workflow where configured.
Explore Online Check-In →Channel Manager
Reservation data from connected OTA channels flows into HostSync as the starting point for the invoicing workflow. Channel-connected bookings provide the core booking data that Reservation Invoicing builds on.
Explore Channel Manager →Questions about Reservation Invoicing
Is this different from HostSync Billing?
Can HostSync issue invoices for reservations?
Does it support VAT or fiscal customer data?
Can guests provide invoice details during check-in?
What happens if reservation data is incomplete?
Can it connect to external invoicing systems?
Is invoice submission automatic?
Is Reservation Invoicing available now?
From reservation to invoice-ready, with fewer gaps.
Start a 14-day free trial and explore HostSync for your properties. No credit card required to begin.
No contracts · All features included · Price adjusts as you grow