HostSync for guest houses.
Practical digital workflows for small accommodation businesses. Online check-in, guest communication, channel management and reporting — without the overhead of an enterprise platform.
Included in all HostSync plans · From €31.60/month excl. VAT
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What makes running a guest house demanding.
Guest house operators manage the full guest experience with fewer resources than larger accommodation businesses. The operational tasks are similar in nature but happen without a dedicated team for each function.
Limited staff and operational capacity
Guest houses are often run by one or two people, sometimes the owner alone. Every task that can't be automated or simplified adds directly to the workload of whoever is managing the property.
Manual guest communication before and during stays
Sending arrival information, check-in instructions and house details to every guest manually takes time that compounds with each booking. When bookings arrive from multiple channels, the communication still has to happen individually.
Arrival preparation and guest information collection
Preparing for arrivals — knowing who is coming, when, and what information they need — requires coordination that often depends on manual tracking across OTA notifications and email.
Government reporting where required
In some regions, operators must collect and report guest identity information to authorities for each stay. For a small operation, the manual effort of portal submissions adds a significant administrative burden per guest.
Practical, reliable operations without enterprise complexity.
Guest houses don't need the infrastructure of a hotel chain. They need reliable, practical tools that reduce the manual effort around each booking without requiring hours of configuration or a technical team to maintain them.
HostSync is designed so that an owner-operator can use its core modules — Online Check-In, GuestHub and Channel Manager — without deep technical setup. Templates handle the communication. The check-in flow handles the arrival preparation. The channel sync handles the calendar updates. The operator's time goes to the parts of the business that need personal attention.
Plans are priced for the scale of a guest house operation. A small property does not need to pay for enterprise features. Modules can be extended as the business grows or as the operator becomes comfortable with the platform.
The HostSync modules most relevant for guest houses.
Online Check-In
Lets guests complete arrival details digitally before they arrive — reducing the information-gathering that would otherwise happen at check-in and making arrival preparation easier for the operator.
Learn more →GuestHub
A unified inbox for guest messages from all connected booking channels — allowing a small team to manage communication without switching between multiple OTA portals.
Learn more →Channel Manager
Connects Booking.com, Airbnb and other OTA channels, keeping availability in sync so that a booking on one platform blocks dates on the others — where configured.
Learn more →Government Reporting
Supports SIBA and AIMA reporting obligations where configured — compiling required submissions from reservation data without requiring manual portal access for each submission.
Learn more →Automation
Configurable rules that send messages and trigger tasks automatically on reservation events — reducing the manual repetition that comes with each new booking.
Learn more →How a guest house operation runs in HostSync.
Guests receive pre-arrival information where configured
When a reservation is confirmed, Automation can send arrival information, house details and check-in instructions automatically. The message goes to every guest without requiring the operator to send it individually.
Guests complete check-in and document steps before arrival
Where Online Check-In is enabled, guests complete their personal details, documents and any required acknowledgments through a mobile-friendly flow before they arrive. The operator can review completed check-ins before the guest shows up.
Operators review upcoming arrivals from one place
Upcoming arrivals, guest check-in status and guest communication are all visible in HostSync. A small team — or a single operator — can prepare for each day's arrivals without checking multiple systems.
What connected workflows support for guest house operators.
Less manual work per booking
Automated messages and digital check-in reduce the tasks that would otherwise need to happen manually for every reservation — freeing time for the aspects of running a guest house that can't be delegated to a platform.
Guests arrive better prepared
Guests who receive arrival information and complete check-in before they arrive need less guidance at the door. Fewer questions, fewer last-minute calls, fewer misunderstandings about access and house rules.
Channel bookings without calendar conflicts
The Channel Manager keeps availability in sync across connected OTA platforms — reducing the risk of double bookings that comes from managing each channel calendar separately.
Compliance without extra portal time
For guest houses in regions with government reporting requirements, the Government Reporting module can compile and submit required reports from reservation data — reducing the manual portal work per stay.
Questions about HostSync for guest houses
Is HostSync suitable for guest houses?
Is HostSync too complex for a small guest house?
Can HostSync help with pre-arrival guest communication?
Can guests access arrival information and house details online?
Can HostSync support government reporting for guest houses?
Does HostSync work with Booking.com or Airbnb for guest houses?
Can I start with only a few HostSync modules?
Is HostSync suitable for owner-managed accommodation?
Simple, reliable operations for your guest house.
Start a 14-day free trial and explore HostSync for your guest house. No credit card required.
No contracts · All features included · Price adjusts as you grow